A pay run is a single execution of payroll for a pay period: the step where the system calculates each employee's earnings, deductions and net pay and locks the result for that period.
What it means
Up to the pay run, a period's figures can change as inputs are captured - hours, leave, once-off payments. The pay run takes those inputs, calculates gross remuneration, PAYE, UIF and net pay for every employee in the cycle, and finalises the period so payslips can be issued and the bank payment prepared.
Where it fits in
One pay run covers one pay cycle for one period. Its output is a payslip per employee plus the totals that feed the EMP201. Once finalised, corrections are made through a reversal or an adjustment in a later period rather than by quietly changing a closed run.
Key rules
- Calculates and finalises one pay period for one pay cycle.
- Produces a payslip per employee and the period totals for the EMP201.
- Should run only once inputs for the period are complete.
- Post-finalisation changes go through a reversal or a later-period adjustment, not a silent edit.
